So here’s the deal — if you’re still doing everything by hand at work, you’re probably wasting a lot of time on things that could just run on their own. And that’s where automation tools come in. Think of it like a super organized assistant. It doesn’t get tired, doesn’t forget stuff, and handles all the boring, repeat tasks for you. That way, you get more time to focus on work that actually matters.
In this article, I’m going to walk you through 20 solid tools that can help you automate workflows, cut down on mistakes, and make your workday smoother overall. Whether you’re looking for workflow automation platforms, tools that include RPA software (that’s Robotic Process Automation), or you’re trying to figure out the best process automation software in 2026, everything you need is right here. So yeah, let’s jump in.
Table of Contents
Comparison of 20 Best Business Process Automation Software & Workflow Tools
| Sr | Image | Name | Rating | Pricing | Compatibility | Features | Website | Details Page |
|---|---|---|---|---|---|---|---|---|
| 1 |
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Screendragon | Paid | Windows|Mac|iOS|Android |
|
Visit Website | View Details | |
| 2 |
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RunMyJobs by Redwood | Paid | Windows|Mac|Linux |
|
Visit Website | View Details | |
| 3 |
|
Scoro | Paid | Windows|Mac|iOS|Android |
|
Visit Website | View Details | |
| 4 |
|
ActiveBatch | Paid | Windows|Linux |
|
Visit Website | View Details | |
| 5 |
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Wrike | Freemium | Windows|Mac|iOS|Android |
|
Visit Website | View Details | |
| 6 |
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Nanonets | Paid | Windows|Mac|Linux|iOS|Android |
|
Visit Website | View Details | |
| 7 |
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UiPath | Freemium | Windows|Linux |
|
Visit Website | View Details | |
| 8 |
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Pipefy | Freemium | Windows|Mac|Linux|iOS|Android |
|
Visit Website | View Details | |
| 9 |
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Process Street | Freemium | Windows|Mac|Linux|iOS|Android |
|
Visit Website | View Details | |
| 10 |
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Blue Prism | Paid | Windows|Mac|Linux |
|
Visit Website | View Details | |
| 11 |
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Nintex | Paid | Windows|Mac|Linux|iOS|Android |
|
Visit Website | View Details | |
| 12 |
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ProcessMaker | Freemium | Windows|Mac|Linux |
|
Visit Website | View Details | |
| 13 |
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Fortra | Paid | Windows|Mac|Linux |
|
Visit Website | View Details | |
| 14 |
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Automation Anywhere | Freemium | Windows|Mac|Linux|iOS|Android |
|
Visit Website | View Details | |
| 15 |
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Appian | Paid | Windows|Mac|Linux|iOS|Android |
|
Visit Website | View Details | |
| 16 |
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SweetProcess | Paid | Windows|Mac|Linux|iOS|Android |
|
Visit Website | View Details | |
| 17 |
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Bizagi | Freemium | Windows|Mac|Linux|iOS|Android |
|
Visit Website | View Details | |
| 18 |
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Pneumatic Workflow | Freemium | Windows|Mac|Linux|iOS|Android |
|
Visit Website | View Details | |
| 19 |
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Smartsheet | Paid | Windows|Mac|Linux|iOS|Android |
|
Visit Website | View Details | |
| 20 |
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Creatio Studio | Paid | Windows|Mac|Linux|iOS|Android |
|
Visit Website | View Details |
1. Screendragon : Screendragon is a workflow management platform designed for creative teams and marketing departments.
Screendragon
Screendragon is a workflow management platform built for creative teams and marketing folks. If you’re handling projects, campaigns, or team schedules and you’re sick of jumping between endless spreadsheets, this tool is kind of a lifesaver. It takes care of a lot of the planning and tracking work, so you’re not always chasing people for updates.
What really stands out with Screendragon is how visual it feels. Everything is easy to see, and the dashboards actually make sense. And it works nicely with other tools you’re probably already using. It’s built for agencies and in-house teams that need to keep work moving without going crazy. You’ll notice it right away when you try the resource planning features — they’re pretty smooth and simple to use.
Key Features
Automated project workflows that keep everyone on the same page without constant check-ins
Resource management tools so you know who’s working on what and when they’re free
Real-time dashboards that show project status at a glance — super helpful for managers
Integration with creative tools like Adobe and other platforms your team already uses
Custom workflow templates that save you from setting up the same processes over and over
Pros & Cons
✅ Pros
- The interface is clean and not overwhelming, which is a nice change from some tools
- Resource planning features are really solid for juggling multiple projects at once
- Great for teams that work on campaigns or creative projects with lots of moving parts
- Integrations are smooth, so it plays well with your existing tech stack
- Reporting is detailed but still easy to understand, which helps with client updates
❌ Cons
- Takes a little while to set up properly if you're new to automation tools
- Might be overkill if you're just managing a couple of simple projects
- Pricing info isn't super transparent upfront, which can be a bit annoying
Device Compatibility:
Works well on Windows and Mac through web browsers. Mobile access is available for iOS and Android, though the full experience is better on desktop.
Pricing:
Screendragon doesn’t list pricing publicly, so you’ll need to contact their sales team for a quote. From what I’ve seen, it’s typically subscription-based and priced per user or team size. There’s usually a demo available, which is helpful before committing.
Customer Support:
They offer email support and a help center with guides and documentation. There’s also live chat during business hours, which is pretty responsive from what users have mentioned. Phone support is available for enterprise plans.
2. RunMyJobs by Redwood : RunMyJobs is a powerful process automation software that handles all your big IT tasks in the cloud.
RunMyJobs by Redwood
So, what is RunMyJobs? Well, it’s an enterprise automation platform built for heavy-duty workflow orchestration. Basically, it’s for IT teams and bigger companies that have to schedule and handle tons of jobs across all sorts of systems. Think of it like a conductor, making sure every part of your tech setup plays together at the right time. It’s super handy if you’re working with cloud stuff, databases, and different applications that all need to work together.
This tool really stands out when you’re automating tricky, multi-step processes that jump between different platforms. Now, it’s not really a beginner’s tool—it’s made for people who need some serious automation power. But once you get it set up, it handles a lot of the hard work on its own, so you don’t have to watch it constantly. And because it’s cloud-native, it scales up pretty easily too.
Key Features:
Workload automation that schedules and manages jobs across cloud and on-premise systems
Cross-platform orchestration so different apps and databases work together smoothly
Event-driven automation that triggers tasks based on real-time conditions
Built-in compliance and audit trails for industries that need to track everything
Pre-built connectors for popular enterprise applications and cloud platforms
Pros & Cons
✅ Pros
- Handles complex automation scenarios that other tools might struggle with
- Cloud-native design makes it flexible and scalable for growing companies
- Strong security and compliance features, which matter a lot for regulated industries
- Reduces manual errors significantly by automating repetitive IT tasks
- Works well with SAP, Oracle, AWS, Azure, and other major platforms
❌ Cons
- Learning curve is steeper compared to simpler automation tools out there
- Can be pricey, especially for smaller teams or startups
- Might feel like too much if you're just automating basic workflows
Device Compatibility:
Primarily accessed via web browsers on Windows, Mac, and Linux. It’s cloud-based, so you don’t need heavy local installations. Mobile monitoring is available through responsive web access.
Pricing:
RunMyJobs uses custom pricing based on your infrastructure size and needs. You’ll need to request a quote from Redwood Software. They typically offer tiered plans depending on the number of jobs and integrations required. Trials and demos are available to test it out first.
Customer Support:
Redwood provides 24/7 support for enterprise customers, along with email, phone, and a detailed knowledge base. There’s also a customer community and regular webinars. Premium support tiers offer faster response times and dedicated account managers.
3. Scoro : Scoro uses process automation software to track your projects and bills in one simple place.
Scoro
Scoro is an all-in-one business platform built for professionals like agencies and consultancies. It’s really for any team that bills by the hour or by project. It puts project management, time tracking, billing, and reporting all in one spot. So instead of juggling five different tools, you get everything connected and automated. It’s kind of like your business’s main command center.
What really makes Scoro stand out is how it automates your whole workflow, from the first quote to the final invoice. You can track time, manage budgets, schedule your team, and create invoices without all the usual headaches. It’s super useful if you want to keep your projects profitable and see what’s happening in real-time. Honestly, the automation here saves you a ton of admin time.
Key Features:
End-to-end project automation from quotes and budgets to invoicing and reporting
Time tracking and resource scheduling so you know exactly where hours are going
Financial dashboards that show profitability and budget status in real time
Automated invoicing and billing that pulls from tracked time and expenses
CRM and contact management to keep client info and projects connected
Customizable workflows that match how your team actually works
Pros & Cons
✅ Pros
- All-in-one platform cuts down on the need for multiple subscriptions
- Automation really speeds up administrative tasks like invoicing and reporting
- Great for agencies and consultancies that need to track billable hours
- Dashboards give you a clear picture of project health and team capacity
- Integrations with tools like QuickBooks, Google Workspace, and Slack work smoothly
❌ Cons
- Can feel overwhelming at first because there's a lot of features to explore
- Pricing is on the higher side, which might not work for freelancers or tiny teams
- Mobile app could use some improvements compared to the desktop version
Device Compatibility:
Works on Windows and Mac via web browsers. Mobile apps are available for iOS and Android, though some features are better suited for desktop use.
Pricing:
Scoro offers tiered pricing starting around $26 per user per month for the Essential plan, with higher tiers (Standard, Pro, Ultimate) offering more features. All plans typically come with a 14-day free trial. Pricing scales based on the number of users and features you need.
Customer Support:
Scoro provides email support, live chat, and a comprehensive help center with guides and tutorials. Premium plans include onboarding assistance and priority support. Phone support is available depending on your plan tier.
4. ActiveBatch : ActiveBatch is a smart process automation software that connects all your different business apps together.
ActiveBatch
So, you’ve got a bunch of IT and operations tasks that need to run like clockwork, right? That’s where ActiveBatch comes in. It’s a workload automation platform that’s built to handle really complex, multi-step processes. Basically, if you’re trying to automate stuff like job scheduling, data workflows, or ETL processes across different systems, this tool keeps everything coordinated.
What’s cool is it’s pretty powerful with integrations. It works with all sorts of platforms—from databases to cloud services to your everyday business apps. Instead of writing scripts for everything, you get a drag-and-drop interface to build your workflows. That makes things a lot easier. The whole point is to cut down on manual work and keep things running smoothly, even when your systems get kind of complicated.
Key Features:
Job scheduling and workload automation across on-premise and cloud environments
Drag-and-drop workflow designer that makes building automation easier
Pre-built integrations with databases, cloud platforms, ERP systems, and more
Event-driven triggers that start workflows based on real-time conditions
Monitoring and alerting so you know when something goes wrong before it becomes a bigger issue
Compliance and audit features for industries that need detailed tracking
Pros & Cons
✅ Pros
- Handles complex automation scenarios without needing a ton of custom coding
- Integrates well with a huge range of platforms, which saves setup time
- Scheduling capabilities are robust and reliable for critical workflows
- Monitoring dashboards give you visibility into what's running and what's queued
- Good for teams that need to automate IT operations, data processes, or business workflows
❌ Cons
- Interface can feel a bit dated compared to newer automation tools
- Learning curve is there, especially if you're new to workload automation
- Pricing isn't listed publicly, so you'll need to go through a sales process
Device Compatibility:
Works on Windows and Linux servers. Accessible via web browsers on Windows, Mac, and Linux desktops. Mobile monitoring is available through responsive web access.
Pricing:
ActiveBatch uses custom pricing based on your infrastructure and automation needs. You’ll need to contact their sales team for a quote. They typically offer a demo or trial to test it out before committing.
Customer Support:
ActiveBatch offers 24/7 support for enterprise customers, along with email, phone, and a detailed knowledge base. There’s also a customer portal with resources and training materials. Premium support options include dedicated account management.
5. Wrike : Wrike is a great process automation software that helps teams organize projects and hit deadlines.
Wrike
Wrike is a project management and automation platform and work together. It’s really for teams that need to handle projects, make those boring, repeating tasks run on their own, and keep everyone on the same page without a ton of emails. It doesn’t matter if you’re in marketing, IT, building a product, or operations—Wrike helps make your work smoother and cuts out a lot of manual stuff.
The nice thing about Wrike is how flexible it is. You can actually make the workflows fit how your team already works. You can automate who gets a task, when something needs approval, and when statuses update. Plus, it connects with a bunch of other tools you probably use. It’s especially handy for teams that have a few projects going at once and need to see the big picture. And you’ll see, the automation stuff saves you a surprising amount of time once it’s set up.
Key Features:
Custom workflow automation that handles task assignments, approvals, and status updates
Project templates so you’re not starting from scratch every time
Real-time collaboration with comments, file sharing, and @mentions
Gantt charts and timeline views for visualizing project schedules
Integration with 400+ tools including Slack, Google Drive, Microsoft Teams, and Salesforce
Automated reporting and dashboards that give you project insights without manual tracking
Pros & Cons
✅ Pros
- Automation features are easy to set up even if you're not super technical
- Flexible enough to work for different team sizes and industries
- Collaboration tools keep everyone on the same page without endless email threads
- Integrations are solid and cover most of the popular tools teams already use
- Dashboards and reporting save a lot of time when updating stakeholders
❌ Cons
- Can get pricey as you add more users and features
- Interface has a lot going on, which might feel cluttered at first
- Some advanced features are locked behind higher-tier plans
Device Compatibility:
Works on Windows and Mac via web browsers. Mobile apps are available for iOS and Android with full project management capabilities.
Pricing:
Wrike offers a free plan for small teams with basic features. Paid plans start at $9.80 per user per month for the Team plan. Higher tiers (Business, Enterprise, Pinnacle) add more automation, integrations, and support. All paid plans come with a 14-day free trial.
Customer Support:
Wrike provides email support, live chat, and a comprehensive help center with guides and video tutorials. Premium plans include phone support and priority assistance. Enterprise customers get dedicated account managers.
6. Nanonets : Nanonets uses AI process automation software to read your documents and save you data entry time.
Nanonets
Okay, so Nanonets is an AI-powered automation tool. Basically, it uses AI to grab data from documents and automate your boring workflows. It’s built for teams that are buried in invoices, receipts, forms—you name it. If you’ve got a document and you need info pulled from it, Nanonets can do that. It saves you from the nightmare of manually typing everything into spreadsheets. Seriously, it just reads the docs and does the work for you. Teams in finance, HR, or logistics find it a lifesaver.
The cool part? It uses machine learning, so it actually learns from you. You train it on your own documents, and it figures out what data matters to you. Over time, it gets smarter. So it can automate things like your invoice processing, or scanning receipts, or even some compliance checks. And don’t worry about your other tools—it fits right in. The data it pulls can go straight into the systems you’re already using. So yeah, it kind of ties everything together without the headache.
Key Features:
AI-powered data extraction from invoices, receipts, forms, IDs, and other documents
Optical Character Recognition (OCR) that reads even messy or handwritten documents
Custom model training so it learns your specific document formats
Automated workflow triggers that move data into your CRM, ERP, or accounting software
Pre-built integrations with QuickBooks, Xero, Zapier, Google Sheets, and more
Validation and approval workflows to catch errors before they cause problems
Pros & Cons
✅ Pros
- Saves a ton of time if you're processing documents manually right now
- AI gets better as you use it, so accuracy improves over time
- Integrations make it easy to connect with your existing tools
- Works well for teams in accounting, procurement, HR, and logistics
- Setup is faster than you'd expect for an AI tool
❌ Cons
- Accuracy depends on document quality, so blurry scans can cause issues
- Takes some initial training to get the best results for your specific documents
- Pricing can add up if you're processing a high volume of documents
Device Compatibility:
Accessible via web browsers on Windows, Mac, and Linux. Mobile apps for iOS and Android are available for on-the-go document scanning.
Pricing:
Nanonets offers a free trial with limited document processing. Paid plans start around $499 per month for up to 1,000 pages, with higher tiers available for larger volumes. Custom enterprise pricing is available for bigger teams.
Customer Support:
Nanonets provides email support, live chat, and a help center with documentation and tutorials. Premium customers get access to dedicated account managers and priority support.
7. UiPath : UiPath is popular process automation software that uses bots to do boring computer tasks for you.
UiPath
Alright, let’s talk about UiPath. You’ve probably heard of it—it’s one of the big players in RPA, or Robotic Process Automation software.
Basically, it’s made for automating all those boring, repetitive tasks people usually do by hand. Think stuff like typing data into forms, filling out reports, or moving info between different systems. Companies use it to build software robots—”bots,” they call them—that take over that work. That frees up employees to focus on stuff that actually needs a human touch. You’ll find it used all over the place, like in finance, healthcare, insurance, and retail.
What really makes UiPath stand out is how powerful and flexible it is. You can start small, automating just one simple task. But you can also build really complex workflows that hop between several different apps. It’s got this visual designer, so a lot of the time you don’t even need to code. But if you are a developer, it’s still super friendly for you to get technical with. And the best part? It scales easily. So whether you’re automating just one thing or a hundred, UiPath can handle it pretty smoothly.
Key Features:
Drag-and-drop automation designer that makes building bots easier even for non-developers
Attended and unattended bots that can either assist users or run independently
AI and machine learning capabilities for handling unstructured data and complex decisions
Orchestrator for managing bots across teams, schedules, and environments
Pre-built automation templates and marketplace integrations for common use cases
Process mining and analytics to identify automation opportunities and track performance
Pros & Cons
✅ Pros
- Really powerful for automating complex, multi-step processes
- Works across desktop applications, web apps, databases, and legacy systems
- Strong community and marketplace with ready-made automation components
- Scales well from small teams to enterprise-level deployments
- AI capabilities make it more than just basic automation
❌ Cons
- Learning curve is significant, especially if you're new to RPA
- Licensing can get expensive, particularly as you scale up
- Requires some infrastructure setup and maintenance for larger deployments
Device Compatibility:
Works on Windows primarily for bot development. Bots can run on Windows and Linux servers. Cloud-based management is accessible via web browsers on Windows, Mac, and Linux.
Pricing:
UiPath offers a free plan for individual users and small teams with limited features. Paid plans include Pro (around $420 per user per month) and Enterprise (custom pricing). Pricing is based on the number of bots, users, and features. A free trial is available for testing.
Customer Support:
UiPath provides 24/7 support for enterprise customers, along with email, phone, and a large community forum. There’s also UiPath Academy with free training courses. Premium support tiers offer faster response times and dedicated support teams.
8. Pipefy : Pipefy is an easy process automation software that lets you build workflows without needing to code.
Pipefy
Pipefy is a solid workflow automation platform. It’s built for teams that want to handle their workflows better without having to code anything.
If you’re in HR, finance, IT, or customer support—and you’re over doing everything by hand—Pipefy can really help. It lets you standardize how work gets done. You can build your workflows visually, starting from a template or from scratch. Once it’s set up, Pipefy takes care of the repeat tasks for you, like sending approval requests, pushing notifications, or shuffling data from one place to another. Honestly, it’s like having your own digital conveyor belt for daily tasks.
What I like about Pipefy is how easy it feels right from the start. You don’t need to be technical to use it, since the layout is clean and makes sense. But here’s the thing—it’s still powerful. Pipefy can manage simple ticket tracking just fine, but it’s also totally capable of running more involved, multi-step processes. Another nice perk: it integrates smoothly with other apps. Connect it to your stack, and your information will move between tools automatically, which really helps keep things flowing smoothly.
Key Features:
Visual workflow builder with drag-and-drop simplicity for creating processes
Pre-built templates for common workflows like onboarding, procurement, and customer support
Automated notifications and reminders to keep tasks moving without manual follow-ups
Approval workflows that route requests to the right people automatically
Integration with tools like Slack, Google Workspace, Salesforce, and Zapier
Reporting and analytics to track process performance and bottlenecks
Pros & Cons
✅ Pros
- Easy to use even if you've never built a workflow before
- Templates save time when setting up common processes
- Automation cuts down on repetitive admin work significantly
- Works well for teams that need to standardize and track processes
- Integrations are straightforward and cover most popular tools
❌ Cons
- Advanced customization might require upgrading to higher-tier plans
- Can feel limited if you need really complex automation logic
- Reporting features are good but not as deep as specialized analytics tools
Device Compatibility:
Accessible via web browsers on Windows, Mac, and Linux. Mobile apps are available for iOS and Android for managing workflows on the go.
Pricing:
Pipefy offers a free plan for up to 10 users with basic features. Paid plans start at $24 per user per month for the Business plan, with higher tiers (Enterprise, Unlimited) offering more automation and integrations. A 14-day free trial is available for paid plans.
Customer Support:
Pipefy provides email support, live chat, and a help center with guides and tutorials. Premium plans include priority support and onboarding assistance. Enterprise customers get dedicated account managers.
9. Process Street : Process Street is a handy process automation software that turns your checklists into active workflows.
Process Street
So, Process Street is a workflow tool that’s all about checklists and SOPs—that’s “standard operating procedures.” It’s perfect for teams that want to make sure things get done the same way, every single time, so nothing gets missed.
You create checklist templates for things you do over and over, like bringing a new employee on board, onboarding a customer, or even publishing content. Then, you can automate parts of those workflows. It’s super useful for folks in operations, HR, or customer success.
The cool thing about Process Street is how it mixes documentation with actual automation. You’re not just writing instructions down. You’re building a process that walks people through each step and even automates tasks along the way. You can set up “if this, then that” logic, add approvals, connect to other apps, and schedule workflows to run on their own. Honestly, it’s like having a playbook that actually runs itself.
Key Features:
Checklist templates for recurring processes and standard operating procedures
Workflow automation with conditional logic and task assignments
Approval workflows to ensure quality control before tasks move forward
Scheduled workflows that run automatically on a set cadence
Integrations with Zapier, Salesforce, Slack, and other popular tools
Collaboration features like comments, file attachments, and real-time updates
Pros & Cons
✅ Pros
- Makes it easy to standardize processes and ensure consistency across teams
- Automation saves time on repetitive tasks and reduces errors
- Templates are reusable, so you're not recreating the same workflows
- Great for onboarding, compliance, and operational processes
- Interface is clean and easy to navigate
❌ Cons
- Can feel basic if you're looking for really complex automation capabilities
- Reporting and analytics are functional but not super advanced
- Pricing adds up as you add more users and automations
Device Compatibility:
Accessible via web browsers on Windows, Mac, and Linux. Mobile apps for iOS and Android are available for completing workflows on the go.
Pricing:
Process Street offers a free plan for small teams with limited features. Paid plans start at $25 per user per month for the Startup plan. Higher tiers (Pro, Enterprise) add more automation, integrations, and support. A 14-day free trial is available for paid plans.
Customer Support:
Process Street provides email support, live chat, and a help center with documentation and video tutorials. Premium plans include priority support and onboarding help. Enterprise customers get dedicated support.
10. Blue Prism : Blue Prism provides secure process automation software to help big companies work faster using bots.
Process Street
Alright, let’s talk about Blue Prism. It’s one of those older, well-known names in the RPA world—the enterprise-grade kind.
If you work at a really big company, like a bank or maybe a government agency, you’ve likely heard of Blue Prism. It’s built for large organizations that need to handle tons of repetitive, complex tasks across different departments. They use it to create what they call “digital workers” (which are really just clever bots). These bots do the boring stuff, like slogging through insurance claims, moving data from one old system to another, or generating reports for compliance. The whole point is to handle huge volume without breaking a sweat, and it’s big on security and reliability.
So, what’s the big deal with Blue Prism compared to others? It really comes down to control. They’ve built in a ton of features for governance—think security layers, audit logs, and a central dashboard to manage everything. For a regulated industry, that’s not just nice to have; it’s essential. And here’s a key bit: you don’t need to be a coder to use it. Business analysts can often build and tweak the bots themselves, which is pretty cool. It also plays surprisingly well with old, legacy systems, which is a major win for a lot of large corporations that are stuck with them. Basically, it’s the safe, steady choice for the big leagues.
Key Features:
Enterprise-grade RPA with centralized control and governance
Drag-and-drop process designer for building automation without coding
Digital workforce management to schedule, monitor, and optimize bots
Security and compliance features including encryption, audit trails, and access controls
Pre-built integrations with enterprise applications like SAP, Salesforce, and Oracle
AI and machine learning capabilities for handling unstructured data and complex decisions
Pros & Cons
✅ Pros
- Built for large-scale deployments with strong security and governance
- Works well in highly regulated industries like finance and healthcare
- Centralized management makes it easier to control bots across the organization
- Integrates with legacy systems that other tools might struggle with
- Strong focus on reliability and stability for mission-critical processes
❌ Cons
- Expensive compared to other RPA tools, especially for smaller companies
- Can be overkill if you're just automating a few simple workflows
- Requires infrastructure and IT involvement to set up and maintain
Device Compatibility:
Primarily runs on Windows servers and desktops. Cloud deployment options are available via Blue Prism Cloud. Management and monitoring are accessible via web browsers on Windows, Mac, and Linux.
Pricing:
Blue Prism uses custom enterprise pricing based on the number of digital workers (bots) and your infrastructure. You’ll need to contact their sales team for a quote. Pricing typically includes licensing, support, and training. Demos and trials are available.
Customer Support:
Blue Prism offers 24/7 support for enterprise customers, along with email, phone, and a comprehensive knowledge base. There’s also Blue Prism University with training and certification programs. Premium support options include dedicated account teams.
11. Nintex : Nintex is a user-friendly process automation software that helps you map out and fix your business steps.
Nintex
Okay, so you’re looking for workflow automation? One big name that comes up is Nintex.
In plain English, it’s a tool that gets different software apps to talk to each other and automates the boring, repetitive stuff in between. If your company uses things like SharePoint, Office 365, or Salesforce, Nintex can connect them all.
What do people actually use it for? Tons of everyday tasks. Getting a document approved, handling a new hire’s first-day paperwork, processing a purchase request—you know, the kind of processes that usually involve a ton of emails and “hey, did you see that?” follow-ups. You’ll find it in all sorts of places, from banks and hospitals to schools.
The cool thing about Nintex is it bundles a few powers together. It doesn’t just move a task from Person A to Person B. It can also automatically generate the final document (like a contract) and even send it out for an electronic signature, all in one smooth sequence. You’re basically building a little robot for your paperwork.
And you don’t need to be a programmer. They have a drag-and-drop, visual way to build these workflows. It’s like connecting LEGO blocks. But, if you do have a specific, tricky need, it’s got the flexibility for custom stuff, too.
Key Features:
Workflow automation with drag-and-drop design for building processes visually
Document generation that creates PDFs, contracts, and reports automatically
E-signature integration for capturing approvals and sign-offs digitally
Forms builder to collect data and trigger workflows
Integration with SharePoint, Office 365, Salesforce, and other platforms
Process mapping and analytics to visualize and optimize workflows
Pros & Cons
✅ Pros
- Strong integration with Microsoft and Salesforce ecosystems
- Combines workflow automation with document and signature capabilities
- Visual designer makes it accessible for non-technical users
- Works well for compliance-heavy industries that need audit trails
- Good for automating approval and document-centric processes
❌ Cons
- Can get expensive, especially as you add more connectors and features
- Learning curve is there if you're building complex workflows
- Some features are spread across different products, which can be confusing
Device Compatibility:
Accessible via web browsers on Windows, Mac, and Linux. Integrates with cloud and on-premise systems. Mobile apps for iOS and Android are available for form submissions and workflow approvals.
Pricing:
Nintex uses subscription pricing based on the products and features you need. Plans typically start around $910 per month for small teams, with higher tiers for more advanced automation. Custom enterprise pricing is available. A free trial is usually offered.
Customer Support:
Nintex provides email support, phone support, and a help center with documentation and tutorials. There’s also a community forum and regular webinars. Premium support options include faster response times and dedicated account managers.
12. ProcessMaker : ProcessMaker is flexible process automation software that speeds up approvals and forms for your business.
ProcessMaker
Okay, so you’ve probably heard of ProcessMaker, right? It’s this open-source workflow platform that’s all about building and automating business workflows. Teams in finance, IT, HR, and operations use it all the time. They set it up to handle things like approval processes, managing requests, or even compliance workflows.
What’s really different about it is that open-source foundation. Basically, that means you get a lot more control and flexibility than you would with a closed-off platform. So if you need to tweak something or build a really specific feature, you can customize it pretty heavily.
Using it is pretty straightforward. They have a visual workflow designer, so you can just map out your processes with drag-and-drop tools. It also comes with stuff for forms, managing documents, and it can connect with other apps you might already use. It’s a hit with companies that don’t want to get stuck with one vendor. Or, you know, for teams that need their automation to fit their exact needs, no matter how simple or complex the workflow is.
Key Features:
Visual workflow designer with drag-and-drop process mapping
Open-source foundation with customization and extensibility options
Forms builder for data collection and workflow initiation
Document management for storing and routing files within workflows
Integration with APIs and third-party applications for connecting systems
Process analytics and reporting to track performance and bottlenecks
Pros & Cons
✅ Pros
- Open-source flexibility gives you more control over customization
- Visual designer makes it easier for non-developers to build workflows
- Works well for organizations that need to tailor automation to specific needs
- Strong community and documentation for support and troubleshooting
- Can be deployed on-premise or in the cloud depending on your requirements
❌ Cons
- Requires more technical setup compared to fully managed SaaS platforms
- User interface could be more modern and polished
- Support options depend on whether you're using the open-source or enterprise version
Device Compatibility:
Runs on Windows, Mac, and Linux servers. Accessible via web browsers on any platform. Mobile access is available through responsive web design.
Pricing:
ProcessMaker offers a free open-source version with core features. The enterprise edition starts around $1,495 per month with additional features, support, and integrations. Custom pricing is available for larger deployments. Trials are available for the enterprise version.
Customer Support:
Open-source users rely on community forums and documentation. Enterprise customers get email and phone support, along with a help center and dedicated account management. Training and onboarding are available for enterprise plans.
13. Fortra : Fortra offers strong process automation software to keep your files safe and your schedule on track.
Fortra
Okay, let me break down what Fortra’s all about. They’re a software company that specializes in automation—basically, they make tools that help get repetitive tasks done on their own.
The platform is used a lot by IT and operations teams. Think about all those routine jobs that eat up time, like transferring files, mixing data from different places, or keeping an eye on whether a server’s running. Fortra’s platform handles that stuff automatically. It’s really about making things reliable and cutting down on the little mistakes people can make when they have to do the same thing over and over.
What’s cool is it works for two main areas: the technical IT side and general business jobs. You can set it up to watch your systems, back up data, generate reports, or even react to a security alert. Building a workflow is pretty intuitive—you just tell it what to do (an action) and when to do it (a trigger). It’s got a particular strength in dealing with files and getting different systems to talk to each other smoothly.
Key Features:
IT process automation for file transfers, data integration, and system monitoring
Task-based workflow builder for creating automation without scripting
Scheduled and event-driven triggers to run workflows automatically
Integration with databases, APIs, cloud services, and business applications
Security and compliance features including encryption and audit logging
Pre-built actions for common tasks like FTP, database queries, and email notifications
Pros & Cons
✅ Pros
- Strong focus on IT and operational automation makes it great for technical teams
- Reliable for critical tasks like backups, data transfers, and system monitoring
- Works well with legacy systems and newer cloud platforms
- Task-based design is straightforward for building automation
- Security features are solid, which matters for regulated environments
❌ Cons
- Interface feels a bit dated compared to newer automation tools
- More technical than some business-focused automation platforms
- Pricing isn't publicly available, so you'll need to go through sales
Device Compatibility:
Runs on Windows servers primarily. Accessible via web-based management consoles on Windows, Mac, and Linux. Supports automation across cloud and on-premise environments.
Pricing:
Fortra uses custom pricing based on your automation needs and infrastructure. You’ll need to contact their sales team for a quote. Pricing typically depends on the number of tasks, workflows, and integrations required. Demos and trials are available.
Customer Support:
Fortra provides 24/7 support for enterprise customers, along with email, phone, and a knowledge base. There’s also a customer portal with resources and training. Premium support tiers offer faster response and dedicated account teams.
14. Automation Anywhere : Automation Anywhere is smart process automation software that uses bots to handle repetitive office work.
Automation Anywhere
Alright, so let’s talk about Automation Anywhere. It’s a top choice for business automation, made to handle all those boring, repetitive jobs with software “bots.” Companies in areas like banking, healthcare, and retail use it all the time.
Basically, you can set it up to do stuff like typing in data, dealing with invoices, or even connecting different computer systems. Since it’s cloud-based, it can grow with your needs and you can get to it from anywhere. Oh, and it’s got some smart AI tools built in to tackle trickier tasks.
Here’s the thing that really sets it apart: it’s powerful enough for big companies but still tries to be user-friendly. You get a simple, visual way to build bots, plus some really advanced options. It can even suggest processes to automate and understand documents.
You can choose bots that work right alongside your team, or ones that run completely on their own. Pretty cool, right? And the best part is, it’s designed to start small and then scale up, whether you need just a few bots or thousands.
Key Features:
Cloud-native RPA platform that’s scalable and accessible from anywhere
Bot builder with drag-and-drop interface for creating automation without coding
AI-powered document processing for extracting data from invoices, forms, and contracts
Process discovery to identify automation opportunities based on user activity
Attended and unattended bots for different automation scenarios
Control room for managing, monitoring, and scheduling bots centrally
Integration with 1,000+ applications including SAP, Salesforce, Office 365, and more
Pros & Cons
✅ Pros
- Cloud-native design makes deployment and scaling easier than on-premise RPA
- AI capabilities add intelligence beyond simple task automation
- Process discovery helps find automation opportunities you might've missed
- Strong security and compliance features for enterprise requirements
- Large ecosystem and marketplace with pre-built bots and integrations
❌ Cons
- Pricing can be steep, especially for smaller businesses
- Learning curve exists, though it's improved with recent updates
- Some features require additional licenses or add-ons
Device Compatibility:
Cloud-based and accessible via web browsers on Windows, Mac, and Linux. Bots can run on Windows and Linux environments. Mobile apps for iOS and Android are available for monitoring and management.
Pricing:
Automation Anywhere uses subscription-based pricing. The Community Edition is free for individual users and small teams with limited features. Paid plans start around $750 per user per month for the Basic plan, with higher tiers (Advanced, Enterprise) offering more capabilities. Custom enterprise pricing is available. A free trial is offered.
Customer Support:
Automation Anywhere provides 24/7 support for enterprise customers, along with email, phone, and a comprehensive help center. There’s also Automation Anywhere University with free training and certification. Premium support includes dedicated account managers and priority assistance.
15. Appian : Appian is a fast process automation software that lets you build custom apps to run your business better.
Appian
So, Appian is a low-code platform that’s all about automation. The best way to think of it is like a toolbox that lets businesses build their own apps and automate their workflows without needing a ton of programmers. They call it “low-code,” which pretty much means you can drag and drop things to build what you need.
What’s cool is that it doesn’t just do one thing. It pulls everything together—your data, your step-by-step processes, and your team—into one single spot. You’re not just automating a task; you’re building a whole mini-application with forms, dashboards, and all the connections you need.
You see it used a lot in big industries like finance, healthcare, and manufacturing. They rely on it for important stuff, you know, like handling a new customer’s application, managing a loan process from start to finish, or making sure they’re following all the rules.
The real standout feature? It combines that easy app-building with powerful automation. It’s built for those really complex jobs that take a long time and have to move between different people and computer systems. Because it’s so visual and low-code, regular business people can team up with the tech folks to build solutions way faster. It saves everyone from having to start from scratch every single time.
Key Features:
Low-code application development with visual designers for building apps fast
Process automation with workflow orchestration across systems and teams
Case management for handling complex, variable processes
AI and machine learning for intelligent document processing and decision-making
Integration with enterprise systems like SAP, Salesforce, Oracle, and databases
Mobile app development with responsive design for iOS and Android
Dashboards and analytics for real-time visibility into processes and performance
Pros & Cons
✅ Pros
- Combines automation with app development in one platform
- Low-code approach speeds up development and reduces IT backlog
- Strong for complex processes that span multiple departments and systems
- AI capabilities add intelligence to automation
- Works well for regulated industries with compliance requirements
❌ Cons
- Expensive compared to simpler automation tools
- Learning curve is significant, especially for non-technical users
- Can feel like overkill for straightforward, simple automation needs
Device Compatibility:
Cloud-based and accessible via web browsers on Windows, Mac, and Linux. Mobile apps built on Appian work on iOS and Android. Can be deployed on-premise or in the cloud.
Pricing:
Appian uses custom enterprise pricing based on the number of users, applications, and features needed. Pricing typically starts in the thousands per month for mid-sized deployments. You’ll need to contact their sales team for a quote. Demos and trials are available.
Customer Support:
Appian provides 24/7 support for enterprise customers, along with email, phone, and a comprehensive knowledge base. There’s also Appian Community and Appian University with training and certification programs. Premium support includes dedicated account management.
16. SweetProcess : SweetProcess is simple process automation software for documenting your standard procedures clearly.
SweetProcess
SweetProcess is a documentation tool that helps teams with their everyday work. Think of it like a digital instruction manual for your company. It helps you write down exactly how to do things step-by-step, so everyone is on the same page.
It’s made for small or medium businesses that want to be more organized. You know how sometimes different people do the same task in different ways? This tool helps fix that. You create a clear guide for a task, give it to a team member, and the software helps you track when it’s done. It’s especially useful for training new hires, making sure daily work is consistent, and keeping quality high.
Now, it’s important to know what kind of “automation” this is. It won’t build complex, fancy workflows for you. Instead, it automates following the rules. It makes sure people know the steps and actually complete them. The best part is that it’s really simple to use. You’re building one central place for all your company’s how-to guides.
You can make those guides better by adding pictures, videos, and checklists. You can also hand out tasks, set up reminder notifications, and see a report of who has finished what. So, if you mostly want to get your team following the same great procedures without a super complicated system, SweetProcess is a great option.
Key Features:
Procedure documentation with step-by-step instructions, images, and videos
Task assignment and tracking to ensure procedures are followed
Checklists for recurring tasks that need to be completed consistently
Version control to track changes and updates to procedures over time
Team collaboration with comments and approvals on procedures
Search and organization to easily find the right procedure when you need it
Pros & Cons
✅ Pros
- Easy to use with minimal learning curve
- Great for documenting and standardizing processes
- Helps with onboarding new team members by providing clear procedures
- Affordable compared to more complex automation platforms
- Search functionality makes it easy to find procedures quickly
❌ Cons
- Limited automation capabilities compared to full workflow automation tools
- Reporting and analytics are basic
- Not built for complex, multi-step automation workflows
Device Compatibility:
Accessible via web browsers on Windows, Mac, and Linux. Mobile apps for iOS and Android are available for viewing and completing procedures on the go.
Pricing:
SweetProcess offers a 14-day free trial with full access. Paid plans start at $99 per month for up to 20 active users, with pricing scaling based on the number of users. All plans include unlimited procedures and tasks.
Customer Support:
SweetProcess provides email support, live chat, and a help center with articles and video tutorials. Response times are generally good, and there’s also onboarding assistance for new customers.
17. Bizagi : Bizagi is helpful process automation software that models your business rules to make things run smoother.
Bizagi
So, you’re wondering about Bizagi? Let me break it down. It’s a BPM platform that helps big companies automate their boring, repetitive tasks. You know, all those step-by-step processes that have to get done.
Think of places like banks, insurance companies, or hospitals. They have to do things like process loan applications, handle customer claims, or manage patient info—and those workflows can get really complicated, really fast. Bizagi is built for that kind of stuff.
Here’s how it works. First, you actually draw out how your current process works. Like, literally map it step-by-step, almost like a roadmap. That helps everyone see where the slow spots or hiccups are. Then, the neat part is, you use that same map to build the automation. So you’re fixing and improving the process as you go.
What makes Bizagi kinda special is that it really focuses on understanding and improving the process first, not just slapping automation on top of a messy system. It gives you tools to build digital forms, connect to other software your company uses, and see how everything’s performing with simple reports.
And because it’s “low-code,” it’s not just for the tech whizzes. The people who actually know the business—like analysts or managers—can help build it alongside the IT team. It’s meant for collaboration.
So yeah, if a company is looking for a structured way to not just automate, but genuinely improve their core operations, Bizagi is a solid pick. It’s about working smarter, not just faster.
Key Features:
Visual process modeling with BPMN (Business Process Model and Notation) standard
Low-code automation for building workflows without extensive coding
Case management for handling complex, variable processes
Forms builder for data collection and user interfaces
Integration with enterprise systems via APIs, databases, and connectors
Process analytics to monitor performance and identify bottlenecks
Mobile app development for iOS and Android
Pros & Cons
✅ Pros
- Strong process modeling capabilities help visualize and improve workflows
- Low-code approach makes it accessible for business users and developers
- Good for complex processes that need flexibility and case management
- Analytics provide visibility into process performance
- Works well for regulated industries with compliance needs
❌ Cons
- Learning curve is there, especially for process modeling
- Can be expensive for smaller organizations
- User interface could be more modern in some areas
Device Compatibility:
Cloud-based and accessible via web browsers on Windows, Mac, and Linux. Mobile apps built with Bizagi work on iOS and Android. Can be deployed on-premise or in the cloud.
Pricing:
Bizagi offers a free version for small teams with limited features. Paid plans are custom-priced based on the number of users and processes. Enterprise pricing typically starts in the thousands per month. Contact their sales team for a quote. A free trial is available.
Customer Support:
Bizagi provides email support, phone support, and a help center with documentation and tutorials. There’s also a community forum and Bizagi Academy with training courses. Premium support options include dedicated account managers.
18. Pneumatic Workflow : Pneumatic Workflow is smooth process automation software that organizes your team’s repetitive tasks.
Pneumatic Workflow
Pneumatic Workflow is a simple automation tool for small to mid-sized teams that want to automate their everyday tasks without a lot of hassle. It’s all about keeping things simple and fast. You can either start from scratch or use ready-made templates, assign tasks, and keep track of how everything’s going. Teams usually use it for things like bringing new employees or clients on board, getting approvals done, kicking off projects, or just staying on top of checklists. The whole point is to make automation easy, even if you’re not super techy.
What’s cool about Pneumatic is how quick it is to get rolling. The interface is clean and easy to navigate, and you don’t need much setup. Plus, there are pre-built templates for the most common workflows. You can add simple rules, set deadlines, and even connect it with tools like Slack or Zapier. It’s not trying to do everything under the sun—it just focuses on being a simple, reliable way to automate the stuff teams do over and over.
Key Features:
Workflow templates for common processes like onboarding and approvals
Visual workflow builder with drag-and-drop task creation
Conditional logic to route tasks based on responses or conditions
Task assignments and due dates with automated reminders
Integration with Slack, Zapier, and other tools
Reporting and analytics to track workflow completion and bottlenecks
Pros & Cons
✅ Pros
- Quick setup with minimal learning curve
- Templates save time when building common workflows
- Clean, intuitive interface that's easy to navigate
- Affordable pricing makes it accessible for smaller teams
- Good for standardizing recurring processes
❌ Cons
- Limited advanced automation features compared to enterprise platforms
- Integrations are growing but not as extensive as some competitors
- Reporting could be more detailed for larger teams
Device Compatibility:
Accessible via web browsers on Windows, Mac, and Linux. Mobile apps for iOS and Android are available for managing workflows on the go.
Pricing:
Pneumatic offers a free plan for small teams with basic features. Paid plans start at $99 per month for unlimited workflows and users. A 14-day free trial is available for the paid plan.
Customer Support:
Pneumatic provides email support, live chat, and a help center with guides and FAQs. Response times are generally quick, and there’s onboarding assistance for new users.
19. Smartsheet : Smartsheet is flexible process automation software that looks like a spreadsheet but does way more work.
Smartsheet
Smartsheet is a work management platform that looks like a spreadsheet, but it can do way more than a normal spreadsheet ever could. It’s built for project management, teamwork, and setting up automated workflows for different teams. Lots of industries use it too, like construction, marketing, IT, healthcare, and education. People use it to plan projects, track resources, speed up approvals, and create dashboards that show what’s going on. Think of it like a flexible work space where you can build your own system without needing a developer to do it for you.
One big reason Smartsheet is so popular is because it feels familiar right away. If you’ve ever used a spreadsheet, you won’t feel lost. But Smartsheet isn’t just a grid with rows and columns. You also get views like Gantt charts, cards, calendars, and even forms you can share with others. And the automation tools are where it really saves time. You can set it up to assign tasks, send reminders, move items through approval steps, and update info automatically. It’s especially helpful for teams that work on shared projects and don’t want to waste time doing the same small steps over and over.
Key Features:
Grid, Gantt, card, and calendar views for visualizing work in different ways
Workflow automation with triggers for assignments, approvals, and notifications
Forms for collecting data and initiating workflows
Dashboards and reporting for real-time visibility into projects and metrics
Integration with tools like Microsoft 365, Google Workspace, Slack, Salesforce, and Jira
Proofing and approval workflows for creative and document review processes
Pros & Cons
✅ Pros
- Familiar interface makes it easy to adopt for teams already using spreadsheets
- Flexible enough to handle different types of workflows and projects
- Automation saves time on repetitive tasks like status updates and approvals
- Strong collaboration features keep teams aligned
- Integrations connect well with popular business tools
❌ Cons
- Can get pricey as you add more users and features
- Advanced automation requires higher-tier plans
- Learning curve exists when you move beyond basic spreadsheet functions
Device Compatibility:
Accessible via web browsers on Windows, Mac, and Linux. Mobile apps for iOS and Android provide full project management capabilities.
Pricing:
Smartsheet offers a free trial for 30 days. Paid plans start at $9 per user per month for the Pro plan. Higher tiers (Business, Enterprise) add more automation, integrations, and support. Pricing is per user per month with annual billing.
Customer Support:
Smartsheet provides email support, phone support, and a comprehensive help center with articles and videos. There’s also a community forum and live training webinars. Premium plans include priority support and dedicated account managers.
20. Creatio Studio : Creatio Studio is no-code process automation software that helps sales and service teams work smarter.
Creatio Studio
Got it. So, let me tell you about Creatio Studio. It’s a low-code development platform that’s kind of a big deal for larger companies. Imagine it as a toolbox that mixes together simple, low-code building, CRM, and a way to manage business processes—all in one place.
The main idea is that big organizations can use it to build their own apps and automate their workflows. And the cool part is, you don’t need to be a serious coder to do it.
People in all sorts of fields use it, like finance, healthcare, retail, and manufacturing. You can set it up for things like automating sales tasks, running customer service, handling marketing campaigns, or smoothing out day-to-day operations. Really, the whole point is flexibility. You can tweak and tailor the platform to do exactly what your specific business needs.
What makes Creatio Studio special, though, is how it blends everything together. It puts CRM, process management, and that easy, low-code building side-by-side. So, you might automate something like tracking a sales lead or solving a customer’s problem. At the same time, you could build a custom app just for your team’s internal work.
It works with a visual designer for mapping out your steps and simple tools for creating forms, dashboards, and connections to other software. All in all, it’s a great fit for bigger groups that need things to be consistent but also want the freedom to make things their own.
Key Features:
Low-code platform for building custom applications and workflows
Visual process designer with drag-and-drop workflow creation
CRM capabilities for sales, marketing, and customer service automation
Case management for handling complex, variable processes
Integration with enterprise systems via APIs and connectors
Mobile app development for iOS and Android
AI and machine learning for predictive analytics and recommendations
Pros & Cons
✅ Pros
- Combines CRM and process automation in one platform
- Low-code approach speeds up development and reduces dependency on IT
- Flexible enough to handle both customer-facing and internal processes
- Strong for industries that need compliance and audit trails
- AI features add intelligence to workflows and customer interactions
❌ Cons
- Learning curve is significant, especially for building custom apps
- Pricing can be steep for smaller organizations
- Requires some planning and setup to get the most out of the platform
Device Compatibility:
Cloud-based and accessible via web browsers on Windows, Mac, and Linux. Mobile apps for iOS and Android are available for CRM and workflow access.
Pricing:
Creatio offers tiered pricing based on the features and number of users. Plans start around $25 per user per month for basic CRM features, with higher tiers for advanced automation and custom development. Enterprise pricing is available for larger deployments. A free trial is offered.
Customer Support:
Creatio provides email support, phone support, and a help center with documentation and tutorials. There’s also a community forum and Creatio Academy with training courses. Premium support includes dedicated account managers and priority assistance.
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20 Best Business Process Automation Software & Workflow Tools (2026 Review)
Vijay Datt is a website developer, software expert, and SEO specialist. He writes about the latest software, graphic design tools, and SEO strategies. With expertise in web development and image creation, he helps businesses grow online. His articles provide valuable insights to enhance digital success.
