Providing the best care for patients should be the main focus for Medical Spa Software owners. But they often get busy with office work. Since these tasks are important too, you can use a medical spa tool to handle them automatically.
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Medical Spa Software helps you handle bookings, billing, and payments easily.These tools are excellent for med spas because they assist with appointment scheduling and client management. For example, if your Medical Spa is busy and making lots of money, the reports will show that.It saves you time, allowing you to concentrate on patient care. If you want to see if the tool is right for you before buying it, you can try a free trial or a free version first.
To make it easier to find the right software, this article lists five top-rated free Medical Spa software in alphabetical order based on user reviews.
All the products mentioned offer a free trial, a forever free version, or both. They can be called salon software, clinic management software, or appointment scheduling software.These tools are excellent for Medical Spa because they assist with appointment scheduling and client management
12 Top-Rated Free Medical Spa Software
Sr | Software | Overall Rating | Free Trial | Free Plan | Starting Price |
1 | Mangomint | 4.7/5 | 30 days | Not available | $165/month |
2 | Zenoti | 4.6/5 | Available | Not available | $100/user/month |
3 | AgendaPro | 4.6/5 | Available | Not available | $19/month |
4 | ClinicSense | 4.6/5 | 14 days | Not available | $39/month |
5 | Noterro | 4.5/5 | 30 day | Not available | $30/month |
6 | Jane | 4.5/5 | 30 days | Not available | $74/month |
7 | Pabau | 4.5/5 | Available | Not available | $199/month |
8 | AestheticsPro | 4.4/5 | Available | Not available | $125/month |
9 | Clinicminds | 4.4/5 | 14 days | Not available | $79/month |
10 | Vagaro | 4.4/5 | 30 days | Not available | $25/user/month |
11 | Envision MedSpa | 4.2/5 | Available | Not available | $125/month |
12 | Square Appointments | 4.0/5 | 30 days | Available | $29/month/location |
1.Mangomint
Mangomint is a Software for salons and spas that helps you book appointments and process payments easily. It helps manage staff schedules so each staff member can see their own appointments. You can also set who can see important business details like sales and client info.The software keeps track of time to help pay employees and organize schedules.
Interesting Features:
- Client Management: Keep detailed client profiles with contact info, appointment history, and purchase records.This helpss make services more personal and makes talking to clients easier.
- Gift Cards: Sell customizable gift cards directly from the platform, providing a convenient option for clients to gift your services and boosting revenue.
- HIPAA Compliance: Mangomint adheres to the Health Insurance Portability and Accountability Act (HIPAA), ensuring stringent privacy standards for handling client information.This feature helps keep communication and data safe.
Pros & Cons
It is compatible with: Mangomint is compatible with various devices and platforms, including web browsers, mobile devices, and tablets.
Billing cycle: Monthly
Pricing:$165 per month
Customer support options:
Knowledge base,Chat,Call
2.Zenoti
Zenoti, the Medical Spa and salon management platform, is like having a personal data wizard for your business. Picture this: You’re sipping your morning coffee, and Zenoti is already crunching numbers, analyzing customer behavior, and monitoring staff performance.It is the Sherlock Holmes of analytics, revealing insights that help you make savvy decisions. Sure, it’s a bit like having a fancy espresso machine – pricier than your average drip coffee, but oh-so-worth it. So, whether you’re a Medical Spa guru or a salon aficionado, Zenoti’s got your back
Interesting Features:
Marketing: Zenoti offers smart marketing tools to help you attract and retain clients effectively.
Multi-Location Support: Whether you have two locations or 200, Zenoti streamlines operations across all of them. Manage everything from online scheduling to inventory in one place.
Employee Management: Keep track of your staff, their schedules, and performance effortlessly.
Paperless Intake Forms: Say goodbye to paperwork! Zenoti enables digital intake forms for a seamless client experience.
Mobile POS: Handle transactions on the go with the mobile point-of-sale app.
Appointments and Classes: Efficiently manage appointments and classes, ensuring smooth scheduling.
Custom Reporting: Zenoti’s analytics provide insights into your business performance, helping you make informed decisions.
Pros & Cons
It is compatible with: Zenoti is compatible with various devices and platforms. Whether you’re using Windows, macOS, iOS, or Android, Zenoti has you covered.
Billing cycle: Monthly
Pricing: Zenoti’s pricing starts at $100 per user per month.
Customer support options: Zenoti offers customer support in differents ways. You can usually reach out via email, phone, or an online support portal.
3.AgendaPro
AgendaPro is like having a trusty assistant for scheduling appointments. It takes all your appointments and neatly arranges them in a single calendar. No more chaos—just smooth sailing!
But that’s not all—AgendaPro does even more. It’s like a central spot where you can handle all your appointments. Whether you work in healthcare, run a wellness center, or have any business that needs to book appointments, this tool makes sure you never miss anything. You won’t have to deal with multiple calendars or keep track of client bookings on your own.
Now, let’s talk about Charly—the secret weapon within AgendaPro. Charly isn’t just any digital assistant; it’s your marketing ally. With Charly by your side, you can automate and optimize your marketing strategies. Imagine campaigns that practically run themselves, promotions that reach the right audience at the right time, and appointment reminders that keep your clients engaged and punctual.
Interesting Features:
- Booking Website: By creating a personalized booking website, AgendaPro makes it easier for clients to book appointments, ultimately boosting accessibility and increasing bookings.
- Inventory Management: Track stock levels in real time and set up alerts for low inventory. Keep your essential items well-stocked to ensure everything runs smoothly
- Satisfaction Surveys: Customize surveys to gather feedback from clients after appointments.By measuring satisfaction levels and pinpointing areas for improvement, AgendaPro ensures better service quality and helps retain happy clients
Pros & Cons
It is compatible with:AgendaPro is compatible with various devices and browsers
Billing cycle: Monthly
Pricing: Upgrade cost is $19 per month.
Customer support options: Reach out via chat or email for any assistance.
4.ClinicSense
ClinicSense is a versatile clinic management software that simplifies the administrative tasks of running a clinic. Whether you’re a solo practitioner or part of a healthcare team, ClinicSense simplifies appointment scheduling, billing, and patient data management. It’s your reliable sidekick for smoother clinic operations Imagine having more time to focus on what truly matters—patient care—while ClinicSense handles the rest.
Interesting Features:
Effortless Appointment Scheduling: ClinicSense lets you set your availability, allowing clients to book appointments online at their convenience. Say farewell to the frustrating game of phone tag and the headaches of manual scheduling. ClinicSense has got your back
Customizable Patient Intake Forms: Collect essential patient information early in the booking process. Customize intake forms to suit your practice, whether it’s a chiropractic clinic, massage therapy center, or holistic health studio.
Automated Invoicing: ClinicSense takes care of generating and sending invoices. Clients can choose from multiple payment methods,ensuring smooth transactions .
Pros & Cons
It is compatible with:ClinicSense is web-based, accessible from any device with an internet connection. It plays well with modern browsers, so you can manage your clinic on the go.
Billing cycle: Monthly
Pricing: Free trial 14 days ,$39 per month
Customer support options: ClinicSense offers various channels for assistance:
5.Noterro
Noterro is like having a trusty sidekick for all your notes and tasks. Imagine a place where you can effortlessly jot down ideas, sort them into neat categories, and keep track of your to-do lists. But that’s not all! Noterro also has useful features like reminders, syncing your notes across devices, and easy ways to share with others . Whether you’re cozy at home or hustling on the move, Noterro ensures everything stays organized and accessible. It’s the perfect tool for anyone who wants to stay organized and on top of their tasks
Interesting Features:
- Waitlist Feature: Patients can select their preferred practitioner, location, day, and appointment time. When a matching slot becomes available, automatic notifications keep them informed.
- Digital Patient Charts: Noterro allows you to create detailed patient charts, including treatment histories, consultation forms, and even before-and-after photos. Access these charts anytime for efficient patient care.
- Membership Management: Boost client loyalty by offering exclusive memberships with specific benefits, services, and discounts.
- Health Snapshots: Maintain comprehensive health records for clients, tracking changes over time.
- Shift Management: Efficiently oversee staff shifts to ensure smooth clinic operations.
Pros & Cons
It is compatible with:Noterro works seamlessly across various devices and platforms, making it accessible for both practitioners and patients.
Billing cycle: Monthly
Pricing: Free trial 30 days ,$30 per month
Customer support options: Noterro works seamlessly across various devices and platforms, making it accessible for both practitioners and patients.
6.Jane
Jane is like that super organized friend who keeps everyone’s secrets safe. Specifically designed for medical spas, it’s all about managing patient records with finesse.
Picture this: You’ve got a digital filing cabinet (that’s Jane!) where you can neatly store and manage patient info—medical histories, appointment records, and notes. No more searching through piles of paper or losing track of files!
Interesting Features:
- Patient Record System: Jane offers an extensive patient record system where you can store and manage essential information. This includes things like patient medical histories, records of appointments, and notes .
- Online Booking: Patients can conveniently book appointments online through Jane’s user-friendly interface.
- Payment Processing: Jane facilitates seamless payment processing, allowing you to handle transactions efficiently.
- Integration Capabilities: Jane integrates with various third-party applications, including accounting software and marketing tools. This makes running the business smoother and helps everything work better .
Pros & Cons
It is compatible with:Jane is compatible with desktops (Mac and PC), tablets (Android, Apple, and Microsoft), smartphones (Android and iOS), and laptops.
Billing cycle: Monthly
Pricing: free trial 30 days,$50 per user per month
Customer support options: Jane provides customer support through various channels, including email, phone, and an online knowledge base
7.Pabau
Pabau simplifies the operation of several clinics from a single, user-friendly interface. Imagine having a magical control center where you can oversee all your Medical Spa branches without breaking a sweat! Here’s what makes Pabau stand outng.
Interesting Features:
Multi-Location Management: Pabau lets you manage multiple Medical Spa Software locations from one dashboard, making it easy to oversee all branches.
Client Database: Keep detailed client profiles, including appointment history and preferences, so you can access their info quickly during appointments or follow-ups.
Appointment Scheduling: Schedule and manage appointments efficiently across all locations, preventing double bookings and optimizing staff schedules.
Reporting and Analytics: Easily create reports on your earnings, how well you’re keeping clients, and overall performance, so you can make smart decisions backed by data.
Staff Management: Assign staff to specific locations, track their performance, and monitor productivity to use resources effectively.
Pros & Cons
It is compatible with:Pabau is compatible with both desktop and mobile devices, ensuring flexibility for clinic managers and staff.
Billing cycle: Monthly
Pricing: The standard plan kicks off at $75/user/month (annual billing). Custom plans? Yep, they’ve got those too.
Customer support options: Need help? Email Pabau’s support wizards or give ’em a ring during business hours. They won’t leave you hanging like a loose towel.
8.AestheticsPro
AestheticsPro is a simple online software for medical spas. It helps you book appointments, manage supplies , and store medical records. It’s especially good at making sure your Medical Spa follows all the rules and regulations. If sticking to the rules is important for your business, AestheticsPro is a smart choice.
Interesting Features:
Industry-Specific Compliance: AestheticsPro stands out for its robust compliance features. It makes sure your Medical Spa follows all the necessary rules, giving peace of mind to both you and your clients.
Electronic Medical Record (EMR) Software: Keep track of patient records, treatment histories, and medical information securely within the software.
Point of Sale (POS) Systems: Manage transactions seamlessly, whether it’s product sales, services, or packages.
Online Booking: Allow clients to schedule appointments conveniently through your website or app.
Inventory Management: Keep tabs on product stock levels, reorder supplies, and manage inventory efficiently.
Pros & Cons
It is compatible with: AestheticsPro typically supports devices running Windows 10 or later, macOS 10.14 Mojave or later, with sufficient RAM, a compatible processor, and an internet connection. .
Billing cycle: Monthly,Anually
Pricing: starts at $136 /user/month, providing full access to appointment management capabilities.
Customer support options: For customer support, you can usually contact AestheticsPro through their official website, where you might find options such as live chat, email support, or a contact form.
9.Clinicminds
ClinicSense is like a helpful receptionist for medical spas and wellness centers. It makes scheduling easy and gets rid of messy appointment books. It keeps client information neat, so you can focus on taking care of patients.. With customizable SOAP notes and digital forms, handling clients is a breeze. Clients can book appointments online anytime, eliminating phone tag. Automatic reminders via email or text ensure fewer no-shows, acting like a considerate friend.ClinicSense also helps with online billing and advertising. This helps your clinic run well and keeps your clients happy.. It’s the Medical Spa superhero you didn’t know you needed, managing paperwork and client satisfaction so you can focus on healing.
Interesting Features:
- Appointment Scheduling: Easy-to-use scheduling with online booking.
- SOAP Notes: Point-and-click SOAP notes for treatment documentation.
- Customizable Forms: Digital intake forms and treatment notes.
- Automatic Reminders: Reduces no-shows by sending email reminders.
- Online Invoicing: Generates invoices and receipts for clients.
- Marketing Tools: Automated campaigns and email newsletters.
Pros & Cons
It is compatible with: ClinicSense is accessible via web browsers and has mobile apps for both Android and iOS. It works for both small and large organizations, so it iS flexible for any practice size.
Billing cycle: Monthly
Pricing: starts at $49/user/month, providing full access to appointment management capabilities.
Customer support options: ClinicSense offers excellent customer support, saving administrative time for Medical Spa professionals.
10.Vagaro
Vagaro isn’t just any run-of-the-mill software; it’s your all-in-one solution. Picture this: appointment scheduling, point-of-sale transactions, marketing wizardry, and more—all bundled up neatly. But wait, there’s a twist! Vagaro’s secret weapon lies in its exceptional mobile application. It’s like having your salon or Medical Spa business right in the palm of your hand
Interesting Features:
- Appointment Scheduling: Easy booking and scheduling.
- Client History Tracking: Detailed client records and preferences.
- Point-of-Sale (POS) Transactions: Seamless payment processing.
- Inventory Management: Efficient stock and product management.
- Mobile App: Full feature access via a mobile app.
Pros & Cons
It is compatible with: Vagaro is compatible with Windows PCs and Mac computers via web browser, and with iOS and Android devices through their respective app stores.
Billing cycle: Monthly
Pricing: Starts at $25 per user per month.
Customer support options: Email, phone, and an extensive knowledge base.
11.Envision MedSpa
Vagaro isn’t just any run-of-the-mill software; it’s your all-in-one solution. Picture this: appointment scheduling, point-of-sale transactions, marketing wizardry, and more—all bundled up neatly. But wait, there’s a twist! Vagaro’s secret weapon lies in its exceptional mobile application. It’s like having your salon or Medical Spa business right in the palm of your hand
Interesting Features:
- Appointment Booking: Easily schedule and manage appointments.
- Client Management: Maintain detailed records and track client interactions.
- Inventory Tracking: Keep tabs on stock levels and manage inventory efficiently.
- Marketing Tools: Utilize tools for email campaigns and promotions.
- Performance Reporting: Access reports to evaluate business performance and make data-driven decisions.
- Integrations: Connects with various payment gateways, email marketing platforms, and CRM systems.
Pros & Cons
It is compatible with:Envision MedSpa is compatible with Windows PCs and Mac computers through a web browser. It also has apps available for iOS and Android devices, allowing you to manage your med-spa from almost anywhere.
Billing cycle: Monthly
Pricing:Envision MedSpa starts at $59 per user per month, with an additional one-time setup fee of $199.
Customer support options: Envision Medical Spa provides customer support through various channels including email, phone, and an extensive online knowledge base.
12.Square Appointments
Square Appointments is like a special software for businesses. It helps them organize when customers can come in. With Square Appointments, businesses can create their own website where people can easily pick a time for their appointment. It also works with money, so when you pay, it’s smooth and easy. And it remembers important things about each customer, like their notes, birthdays, and what they like .
Interesting Features:
Mobile App: Imagine having a special app on your phone that lets you handle bookings and talk to clients. You can schedule, change, or cancel appointments, check client info, and get reminders about upcoming bookings—all right from your smartphone!
Text and Email Reminders: This cool feature automatically sends reminders to clients through text messages or emails. It’s like a friendly nudge to make sure they don’t forget their appointments. No more no-shows, and your schedule stays on track!
Sales Reports: Think of these reports as your business’s secret weapon . They give you detailed info about your sales& services, and what customers are into. With this knowledge, you can make smart decisions to help your business grow.
Pros & Cons
It is compatible with: Square Appointments is compatible with both iOS and Android devices through its mobile app, and it can be accessed via any web browser on desktop computers.
Billing cycle: Monthly
Free Trial Period: 30 days
Pricing:$29 per month (per location)
Customer support options: Help center,Chat support,Phone support
Conclusion
In short, If you’re running a Medical Spa, here’s the scoop: Medical Spa Software is your secret weapon. It takes care of all the boring admin stuff—booking appointments, handling bills, and managing payments. That means more quality time for you to focus on your patients, like a superhero in scrubs! And guess what ? There’s a whole bunch of free options out there, each with its own cool features and pricing plans. So, my advice? Take ’em for a spin with those free trials or versions. It’s like finding the perfect puzzle piece to make your Medical Spa run like a well-oiled machine!
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