Calendar and Scheduling Apps are basically helpers that keep track of your appointments, meetings and important dates. They are like having a personal assistant in your pocket that reminds you where you need to be and when. Whether you are a busy parent juggling kids activities, a student managing classes and assignments, or someone running a business, these apps make sure you never miss anything important. They sync across all your devices, so you can check your schedule on your phone, computer, or tablet anytime.
Here are the 10 top calendar and scheduling apps for 2025: Google Calendar, Microsoft Outlook Calendar, Fantastical, Calendly, Clockwise, Any.do, TimeTree, Doodle, Motion & Notion Calendar. Each one has it’s own special features that make your time easier and less stressful.
Table of Contents
Comparison of Top 10 Calendar and Scheduling Apps
| Sr | Image | Name | Rating | Pricing | Compatibility | Features | Software Page |
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| 1 |
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Google Calendar | Free | Web-based,iOS,Android,Windows,Mac |
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| 2 |
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Microsoft Outlook Calendar Microsoft Outlook Calendar | Freemium | Web-based,iOS,Android,Windows,Mac |
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View Details | |
| 3 |
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Fantastical | Paid | Mac,iOS,iPad,Apple Watch |
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View Details | |
| 4 |
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Calendly | Freemium | Web-based,iOS,Android |
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View Details | |
| 5 |
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Clockwise | Freemium | Web-based,iOS,Android,Chrome Extension |
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| 6 |
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Any.do | Freemium | Web-based,iOS,Android,Windows,Mac |
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View Details | |
| 7 |
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TimeTree | Freemium | iOS,Android,Web-based |
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View Details | |
| 8 |
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Doodle | Freemium | Web-based,iOS,Android |
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View Details | |
| 9 |
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Motion | Paid | Web-based,iOS,Android,Windows,Mac |
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View Details | |
| 10 |
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Notion Calendar | Freemium | Web-based,iOS,Android,Windows,Mac |
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View Details |
1. Google Calendar: Seamlessly integrated, smart, and free for all your scheduling needs
Google Calendar
Google Calendar is like the Swiss Army knife of calendar apps, it does everything you need and works with pretty much any device you own. It is free, simple to use and connects seamlessly with other Google services like Gmail and Google Meet. It is perfect for both personal use and work stuff.
The best thing about Google Calendar and Scheduling App is that it is really smart. It can automatically add events from your emails, suggest meeting times that work for everyone, and even show you travel time between appointments. It’s easy to share your calendar with family or coworkers, so everyone knows what’s going on and can stay in sync.
Key Features
- Smart event suggestions from Gmail
- Multiple calendar views (day, week, month)
- Easy calendar sharing with others
- Automatic travel time calculations
- Integration with Google Meet for video calls
- Works offline on mobile devices
- Color-coding for different types of events
Pros & Cons for Calendar and Scheduling
✅ Pros
- Completely free to use
- Works on every device and platform
- Super reliable and rarely crashes
- Integrates perfectly with other Google apps
- Easy to share calendars with family or teams
❌ Cons
- Design looks kind of basic compared to newer apps
- Limited customization options
- Can feel overwhelming with too many features
- Privacy concerns since Google collects data
Compatibility:
Google Calendar works on literally everything – iPhones, Android phones, Windows computers, Macs, and you can use it in any web browser. The mobile apps are free to download, and there’s no setup hassle since most people already have a Google account.
Pricing:
Google Calendar itself is free for personal use, but its business features are bundled under Google Workspace (formerly G Suite).
2. Microsoft Outlook Calendar: Your unified hub for email, calendar, and tasks within the Microsoft ecosystem
Microsoft Outlook Calendar
Microsoft Outlook Calendar and Scheduling is not just another scheduling tool, it is the top pick for businesses and professionals already immersed in the Microsoft Office ecosystem. Why? Because it’s not a standalone app, it’s a seamless part of a powerhouse suite of productivity tools that sync effortlessly. If your workplace runs on Microsoft, you will appreciate how smoothly everything integrates.
Where Outlook Calendar really stands out is in handling the chaos of back-to-back meetings, email scheduling, and team coordination. It’s got clever tools that make time management way easier—like instantly catching double-bookings or scanning everyone’s calendars to find the actually good meeting slots (no more 4 PM on a Friday nonsense).
Key Features
- Integrated with Outlook email and contacts
- Scheduling assistant for finding meeting times
- Room and resource booking
- Calendar overlays to view multiple calendars
- Meeting insights and analytics
- Tasks integration
- Shared mailboxes and calendars
Pros & Cons for Calendar and Scheduling
✅ Pros
- Great for business and professional use
- Excellent integration with Microsoft Office
- Powerful meeting scheduling tools
- Strong security and privacy features
- Works well for team collaboration
❌ Cons
- Can be confusing for casual users
- Requires Microsoft 365 subscription for best features
- Interface feels cluttered sometimes
- Steep learning curve for beginners
Compatibility:
Available on Windows, Mac, iOS and Android. Works best with Microsoft 365 subscription, but basic features are free. You can access it through web browsers too, and it syncs perfectly across all your Microsoft-connected devices.
Pricing:
- A basic version of Outlook Calendar is available for free.
3. Fantastical: Natural language input makes scheduling effortless and intuitive
Fantastical
Fantastical is like the fancy sports car of calendar and scheduling apps – it looks amazing and has tons of cool features that make scheduling feel almost fun. It’s designed for people who want their calendar to be both beautiful and super functional. The app uses natural language, so you can type “lunch with mom next Tuesday” and it’ll create the event automatically.
What makes Fantastical special is how it presents your information. Instead of boring lists, you get a nice mix of your calendar, weather, tasks, and reminders all in one view. It is perfect for Mac and iPhone users who want something that feels more premium than the basic apps.
Key Features
- Natural language event creation
- Beautiful, customizable interface
- Weather integration
- Task and reminder management
- Multiple time zone support
- Calendar sets for different contexts
- Interesting event templates
Pros & Cons
✅ Pros
- Gorgeous design that's actually useful
- Super easy to create events with natural language
- Great for managing multiple calendars
- Excellent customer support
- Regular updates with new features
❌ Cons
- Pretty expensive compared to free options
- Only works on Apple devices
- Some features require subscription
- Might be overkill for simple scheduling needs
Compatibility:
Only available for Mac, iPhone, iPad, and Apple Watch. There’s no Windows or Android version, so you’ll need to be all-in on Apple devices. Works great with iCloud, Google Calendar, and other popular calendar services.
Pricing:
No Free Plan: Fantastical does not offer a free tier for its full features.
Individual Plan: $4.75/month (billed annually) or $6.99/month (billed monthly).
Family/Team Plan (up to 5 users): $7.50/month (billed annually).
For teams: $4.75per user, per month, (billed annually)
4. Calendly: Simplify meeting bookings and eliminate back-and-forth emails
Calendly
Calendly is not really a calendar app in the traditional sense – it’s more like a scheduling superhero that eliminates the back-and-forth emails when trying to set up meetings. You create a link that shows your available times, and people can just pick what works for them. It’s total game-changer for anyone who schedules lots of appointments.
This calendar and scheduling app automatically handles time zones, sends reminder emails and can even connect to Zoom or other video calling services. It’s become super popular with consultants, sales teams and anyone who needs to meet with clients or customers regularly.
Key Features
- Shareable scheduling links
- Automatic time zone detection
- Buffer times between meetings
- Integration with video conferencing tools
- Customizable booking pages
- Team scheduling features
- Automated email reminders
Pros & Cons
✅ Pros
- Eliminates scheduling email chains
- Professional-looking booking pages
- Handles time zones automatically
- Great for customer-facing businesses
- Integrates with lots of other apps
❌ Cons
- Limited free version
- Can feel impersonal for some relationships
- Pricing gets expensive for teams
- Not great as a personal calendar replacement
Compatibility:
Works through web browsers and has mobile apps for iOS and Android. Integrates with Google Calendar, Outlook, iCloud, and most popular calendar services. No desktop app needed since everything works through your browser.
Pricing:
Free: Free for personal use with limited features
Standard: $10/seat/month
Teams: $16/seat/month
Enterprise: Starts at $15k/yr
5. Clockwise: AI-powered scheduling for smarter time management and focused work
Clockwise
Clockwise is designed for people who feel like they’re always in meetings and never have time to actually get work done. It’s an AI-powered app that analyzes your calendar and automatically blocks out “focus time” – periods where you can work without interruptions. It is like having a smart assistant that protects your productive hours.
This calendar and scheduling app works by looking at your meeting patterns and finding the best times for deep work. It can even coordinate with your team to create shared focus time blocks, so everyone gets uninterrupted work periods at the same time.
Key Features
- AI-powered focus time scheduling
- Team coordination for shared focus blocks
- Meeting-free day suggestions
- Calendar analytics and insights
- Slack integration for status updates
- Automatic meeting-free lunch breaks
- Smart notification management
Pros & Cons
✅ Pros
- Helps you actually get work done
- Great analytics about your time usage
- Works well for remote teams
- Reduces meeting overload
- Integrates nicely with other work tools
❌ Cons
- Mainly focused on work productivity
- Requires calendar access to be effective
- Limited usefulness for personal scheduling
- Can be expensive for small teams
Compatibility:
Available as a web app and has browser extensions for Chrome. Mobile apps available for iOS and Android. Works with Google Calendar, Outlook, and other major calendar platforms through integrations.
Pricing:
Free: $0 USD Per user per month
Teams: $6.75 USD Per user per month, billed annually (Recommended)
Business: $11.50 USD Per user per month, billed annually
Enterprise: Let’s talk!
6. Any.do: Combines calendar, to-do lists, and planner for holistic organization
Any.do
Any.do began as just a to-do app but grew into a whole productivity toolkit, now with a really handy calendar. It’s perfect if you want to handle both tasks and your schedule in one spot. The app looks clean and simple, so you won’t feel buried under too many choices.
The neat part? Any.do calendar and scheduling app links your tasks with your calendar events. You’ll see everything you’ve got to do and everywhere you need to be, all in one glance. It is great for students, freelancers or anyone balancing a bunch of projects and appointments.
Key Features
- Combined calendar and task management
- Voice input for quick event creation
- Location-based reminders
- Daily planning assistant
- Shared lists and calendars
- Cross-platform synchronization
- Attachment support for tasks and events
Pros & Cons
✅ Pros
- Great combination of calendar and tasks
- Simple, clean interface
- Good free version available
- Works across all devices
- Voice input is really convenient
❌ Cons
- Calendar features aren't as advanced as dedicated apps
- Premium features require subscription
- Can feel limited for heavy calendar users
- Some bugs in the mobile apps
Compatibility:
Available on iPhone, Android, Mac, Windows, and through web browsers. Syncs with Google Calendar, Outlook, and other services. The mobile apps work offline, which is handy when you don’t have internet access.
Pricing:
Yearly Billing:
- Personal: Free
- Premium: $4.99 per month (billed annually)
- Family: $8.33 per month for 4 members (billed annually)
- Teams: $4.99 per month / member (billed annually)
Monthly Billing:
- Personal: Free
- Premium: $7.99 per month
- Family: $9.99 per month for 4 members
- Teams: $7.99 per month / member
7. TimeTree: Best for shared calendars and coordinating with groups and families
TimeTree
TimeTree calendar and scheduling app is great for families, couples or anyone who needs to plan things together. Think of it like a shared calendar where everyone can add stuff and see what’s going on. It is made to help groups stay organized without the mess of separate calendars.
You can make different calendars for different groups—maybe one for your family, one for your book club, and another for work stuff. Everyone in the group can add events and you will all stay updated automatically.
Key Features
- Shared calendars for groups and families
- Color-coded events by person
- Chat feature for each calendar
- Photo sharing within events
- Different notification settings per calendar
- Guest access for external people
- Timeline view of upcoming events
Pros & Cons
✅ Pros
- Perfect for family coordination
- Free to use with good features
- Easy to invite and manage group members
- Nice mix of calendar and communication features
- Works well for event planning
❌ Cons
- Limited integration with other apps
- Not great for professional use
- Interface can feel a bit cluttered
- Some features only work with internet connection
Compatibility:
Available on iOS and Android with mobile apps that work really well. Also accessible through web browsers on computers. Syncs across all devices, but you’ll need to create a TimeTree account rather than using existing calendar services.
Pricing:
- Free: Basic calendar functions.
- TimeTree Premium:
- $4.49 USD/month
- $44.99 USD/year
8. Doodle: Effortlessly find the best time for group meetings and polls
Doodle
Doodle solves one specific problem really well – finding a time that works for everyone when you’re trying to schedule a meeting or event. Instead of sending dozens of emails back and forth, you create a Doodle poll with possible times, and everyone votes on what works best for them.
This calendar and scheduling app become the standard tool for organizing group events, from business meetings to family gatherings. The person organizing just picks several possible times, sends out the link, and everyone fills in their availability. Super simple and effective.
Key Features
- Group scheduling polls
- Time zone handling for global teams
- Integration with popular calendar apps
- Automatic reminder emails
- Meeting location suggestions
- Professional booking pages
- Group chat for coordination
Pros & Cons
✅ Pros
- Makes group scheduling actually easy
- Free version works for most needs
- Everyone knows how to use it
- Handles time zones automatically
- Great for both personal and business use
❌ Cons
- Limited usefulness for personal calendar management
- Premium features can be expensive
- Basic interface isn't very exciting
- Requires internet access to work
Compatibility:
Works through web browsers on any device – computers, phones, tablets. Has mobile apps for iOS and Android that make it easy to respond to polls on the go. Integrates with Google Calendar, Outlook, and other major calendar services.
Pricing:
- Free: Unlimited group polls, unlimited sign-up sheets, one booking page, one 1:1.
- Pro: $6.95 per user per month (billed annually) or $14.95/month (monthly).
- Team: $8.95 per user per month (billed annually, minimum 2 users) or $19.95/user/month (monthly, minimum 2 users).
9. Motion: AI-powered daily planning and task management to optimize your day
Motion
Motion is kind of like having a smart helper that handles your whole schedule. It is perfect for busy people who have got plenty of tasks and meetings to keep track of. This calendar and scheduling app slots your to-dos around your meetings automatically, so you have got time for everything.
What’s cool about Motion is how it plans your day. If a meeting gets canceled, it’ll shift your tasks to fill the space. And if you’re falling behind on work, it will push less important stuff aside to make room.
Key Features
- AI-powered automatic scheduling
- Task and project management
- Meeting scheduling and coordination
- Calendar blocking for focused work
- Integration with popular work tools
- Mobile apps with offline access
- Team collaboration features
Pros & Cons
✅ Pros
- Incredibly smart about managing your time
- Reduces the mental load of planning
- Great for busy professionals
- Excellent integration with work tools
- Actually helps you get more done
❌ Cons
- Expensive monthly subscription
- Takes time to learn how to use effectively
- Can feel overwhelming at first
- Mainly designed for work, not personal use
Compatibility:
Available on Mac, Windows, iOS, and Android. Works through web browsers too. Integrates with Google Calendar, Outlook, Slack, and many other business productivity tools. Requires a subscription to access most features.
Pricing:
- Visit official website for pricing details.
10. Notion Calendar: Seamlessly integrate your calendar with your Notion workspace
Notion Calendar
Motion is kind of like having a smart helper that handles your whole schedule. It’s perfect for busy people who already use Notion for notes, projects, or just keeping their life organized and who have got a bunch of tasks and meetings to juggle. The app slots your to-dos around your meetings automatically, so you have got time for everything.
What’s cool about Motion calendar and scheduling app is how it plans your day. If a meeting gets canceled, it’ll shift your tasks to fill the space. And if you’re falling behind on work, it will push less important stuff aside to make room.
Key Features
- Deep integration with Notion workspace
- Link calendar events to Notion pages
- Multiple calendar views and customization
- Collaborative scheduling with team members
- Template support for recurring events
- Database integration for event tracking
- Cross-platform synchronization
Pros & Cons
✅ Pros
- Perfect if you already use Notion
- Highly customizable and flexible
- Great for project-based scheduling
- Strong collaboration features
- Connects calendar with notes and tasks
❌ Cons
- Complex setup if you're new to Notion
- Can be overwhelming for simple calendar needs
- Requires learning the Notion ecosystem
- Some features still in development
Compatibility:
Available on Mac, Windows, iOS, and Android. Works through web browsers and syncs with the main Notion app. Can import from Google Calendar, Outlook, and other services, but works best when fully integrated with Notion.
Pricing:
Pay Monthly:
- Free: $0 per member / month
- Plus: $12 per member / month
- Business: $24 per member / month
Pay Yearly:
- Free: $0 per member / month
- Plus: $10 per member / month
- Business: $20 per member / month
Vijay Datt is a website developer, software expert, and SEO specialist. He writes about the latest software, graphic design tools, and SEO strategies. With expertise in web development and image creation, he helps businesses grow online. His articles provide valuable insights to enhance digital success.
